Covid-19 Resources for Business

To help subscribers manage workplace challenges during the Coronavirus (Covid-19) crisis.

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Employee App

To help subscribers you automate important people management tasks and capture mandatory employee records more easily to meet your legal obligations. Its FREE for your employees with any HR Professional or HR Platinum subscription.

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'Stand Down' Process & Letter Template

To help subscribers manage stand downs during the Coronavirus (Covid-19) crisis.

The process is located under 'Managing' in the main menu.

The stand down letter template can be accessed from either the 'Letter Wizard' or 'Stand Down' process.

Managing Workplace Theft

To help subscribers investigate and manage cases of workplace theft lawfully. 

The process is located under 'Managing' in the main menu.

Contract Wizard Updates - Independent Contractor Agreement - Superannuation

The Workforce Guardian Contract Wizard has been updated to help employers ensure full compliance with Australian laws when engaging independent contractors.

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Employee Salaries Register

To help subscribers manage employee salary details more easily. 'View all' of your employee salary details.

Employee Wages Register

To help subscribers manage employee wage details more easily. "View all' of your employee wage details.

Payrun Reporting

To help subscribers run pay reports for employees on salary/wages. View by 'detailed' or 'totals'.

Employee HR Portal 'Roster'

To help employees view timesheets and leave requests in calendar format.

Improved 'Payroll' in personnel files

To help subscribers manage salary and wages records for each worker better. Keep a history of pay rates for compliance purposes.

Improved 'User Management'

To help subscribers manage/control access to personnel files and payroll details better.

'Add Bulk' Timesheets

To help subscribers create new timesheets for employees faster, and more easily.

Rosters

Workforce Guardian's All-In-One HR System now includes a new online employee roster.

Our online employee roster provides a calendar view of all employee's timesheets and leave records. To help businesses plan and manage employee time and attendance records more efficiently and effectively.

Letter Wizard

Workforce Guardian's All-In-One HR System now includes a  dynamic online human resources management 'Letter Wizard'. To help subscribers create best-practice letters for day to day HR tasks quickly and easily.

Injury Management and Return to Work Policy

We've added a new Injury Management and Return to Work Policy.

Hiring Process - Updated

The Recruitment Process in our HR System has been updated.

Contract Wizard - Updates

Workforce Guardian has updated our contract wizard to reflect recent law changes/interpretations:

1. Award-Free Contract:

We have updated the logic in 'Step 6b Leave Page' of our contract wizard to reflect a recent ruling by the Australian Taxation Office regarding Superannuation on Annual Leave Loading

2. Part-Time Award-Free Contract:

We have updated the logic in 'Step 7a Leave Page' of our contract wizard to improve the wording when employers want to provide extra paid annual leave.

New Features Release and Upgrade

Workforce Guardian has rolled out new features and an update to our cloud HR system.

This includes:

• New Import Export Data Wizard
• New and Improved Reports in the Reports Centre
• New 'People Files - Detailed' Register
• Backend Upgrades - to improve user management
• And more!

Faster System Performance

Workforce Guardian has rolled out upgrades to deliver faster system performance for users.

Users should notice faster load times for content such as web pages, database tables and HR records, etc.

We have also updated our internet speed tests to help users test their local internet speed.

Family and Domestic Violence Leave Policy

Workforce Guardian has updated the Family and Domestic Violence Policy template in our system to reflect amendments to the Fair Work Act 2009.

Subscribers should replace their current policy and distribute the update to all employees.

New and Improved Processes

Workforce Guardian has updated and added new processes to help users.

LEAVE section

• Annual Leave Accrual Process
• Paid Parental Leave Process
• Personal Life Accrual Process

PAYING WORKERS section

• Deductions From Pay Process
• Recovery Of Overpayments Process

SAFETY section

• Dealing With Medical Incapacity

Major HR System Upgrade

Our latest major upgrade includes:

• Improved Cloud HR System Design
• Improved Personnel Files
• Improved Employment Contract Wizard
• Improved Safety Section
• Improved Registers
• Improved Employee HR Portal
• Improved HR Advice Online
• Improved core platform
• New, faster, servers
• And more!

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Employee HR Portal

Workforce Guardian's 'Employee HR Portal' is designed to simplify day-day HR tasks. As well as make record-keeping easier to help you meet your legal obligations.

• Easy to submit and manage Timesheets online
• Easy to submit and manage Leave Requests online
• And more!

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New HR Registers

The Human Resources Management (HRM) Registers in Workforce Guardian help subscribers manage their HR records online to meet their legal obligations.

New registers include:

• Timesheets Register
• Leave Register
• Right To Work Check Register
• Working With Children Checks Register
• Police hecks Register
• Other Checks Register
• Performance Management Register

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New Compliance Register

Workforce Guardian's Compliance Register helps employers achieve HR best-practice and compliance with Australian employment laws such as the Fair Work Act 2009.

RISK METER

The 'Risk Meter' on your Dashboard displays a summary of 'HR Best-Practice & Compliance' across your whole business. The lower your rating the lower your risk of fines, penalties and employee claims.

EMPLOYEE COMPLIANCE SCORECARD

Each Personnel File also includes a 'Compliance Scorecard'. Green shows that you have completed the relevant task. Red shows that the task has not been completed. The more red you see on the scorecard the higher your risk of fines, penalties and employee claims.

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New Dashboard People Search

Now you can find personnel files faster with our new dashboard people search.

The 'dynamic search' also filters people as you enter text. To help you find the personnel file you need more easily.

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More Payroll Forms

• Payroll Deductions Authority Form
• Repayment of Overpayment Agreement

Major Content Upgrade

The latest major upgrade to our cloud HR systems includes:

• twenty-four (24) updated HR processes and
• eight (8) new HR processes

to help our subscribers. All at no additional cost.

Each with a new interactive flowchart that provides a step by step guide to help you achieve HR best-practice and full-compliance with Australian employment laws.

Subscribers now have access to more essential HR tools and resources at a fraction of the cost of developing and keeping everything up to date and compliant themselves.

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Importantly, all downloadable content has been verified by Clayton Utz, one of Australia's leading law firms.

Step by step guides and documents to help ensure your Hiring Processes are compliant with Australian employment laws.	Step by step guides and documents to help ensure your Managing Processes are compliant with Australian employment laws.	Step by step guides and documents to help ensure that your Exiting Processes are compliant with Australian employment laws.	Step by step guides and documents to help ensure your Workplace Health and Safety Management Processes are compliant with      Australian laws.

Contract Wizard Update:  Add Your Company Logo

Subscribers to HR Essential, HR Professional and HR Platinum can now 'Upload a Company Logo' to all Workforce Guardian Contract Wizard templates.

• Award-covered employee contracts
• Award-free employee contracts
• Independent contractor agreements
• Single Enterprise Agreements

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Major Upgrade to Personnel Files

New features to help users manage compliance, records and performance for workers.

• Duties
• Payroll
• Bank Details
• Contracts
• Leave
• Police Checks
• Other Checks
• HR Best Practice & Compliance
• Performance
• Benchmarking
• References

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Major Upgrade to Alerts

• Daily repeat reminder alerts
• Weekly repeat reminder alerts 
• Monthly repeat reminder alerts 
• Yearly repeat reminder alerts 

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HR Advice Hotline now included in HR Professional and HR Platinum

New Features Guide

New Getting Started Guide

Updated HR Letters:

• Notice of Employee Representational Rights

New HR Policy

• Community Service Leave Policy

New 'Search' feature added to all HR Documents Library pages:

• Letters
• Forms & Templates
• Guides
• HR Process Flowcharts
• HR Checklists
• HR Policies
• Sample Position Descriptions
• Workplace Health & Safety Documents
• HR and WHS HealthChecks

New Safety Registers:

• Online Hazards Register
• Online Incidents and Injuries Register
• Online Consultations Register
• Online Workers Compensation Claims Register

New Managing Processes:

• Training & Development
• Licenses & Registrations

New Managing Registers:

• Training Register
• Licenses Register

Improved Workplace Health & Safety Law Guide:

• Key Terms

Improved Safety Processes:

• Managing Hazards
• Managing Incidents and Injuries
• Managing Consultations
• Managing Workers Compensation Claims

New Safety Processes:

• Managing Return to Work

Improved Modern Awards Lookup

Improved HR Documents Library:

• Updated Performance Review Template

Improved Hiring Processes:

• Updated Induction Process

Improved HR Documents Library:

• Uniform Policy

Improved HR Documents Library:

• New Letter: In-Principle Offer of Employment Letter (Includes that the offer may be revoked subject to incomplete or unsatisfactory reference checks.)

New HR Advice Case Histories for Clients:

HR Advice Online subscribers can now view:

• Case History - Modern Award Coverage for Your Clients Enquiries
• Case History - Pay Rates for Your Clients Enquiries

New HR Advice Case Histories:

HR Essential, HR Professional and HR Platinum subscribers can now view:

• Case History - Modern Award Coverage Enquiries
• Case History - Pay Rates Enquiries

Improved HR Process Flowcharts

New Sample Position Descriptions

Improved Law Guides:

• Parental leave and related entitlements
• High Income Threshold

Improved HR Letters

New 'HR Advice Online for Clients' forms

HR Advice Online subscribers now have access to new advice forms including:

• Modern Award Coverage for Your Clients Enquiry Form
• Pay Rates for Your Clients Enquiry Form

New 'HR Advice Online for Employers' forms

HR Essential, HR Professional and HR Platinum subscribers now have access to new advice forms including:

• Employee Modern Award Coverage Enquiry Form
• Employee Pay Rates Enquiry Form 

Updated Xero API

Updated MYOB API

Major CPU Upgrade

New Safety Section

• Managing Hazards
• Incidents and Injuries
• Consultations
• Workers Compensation Claims

100+ new or improve features

Read about the biggest upgrade to our cloud HR systems in the history of Workforce Guardian which delivered over 100 new or improved features to help you better manage HR. More features to help you save time and money, more features to help you avoid big fines and expensive employee claims and more features to help you maximise the performance of your people.